This diagram is designed to prepare the data for further analysis of the cause-effect relationships. Some of the things that an affinity diagram helps analyze include: This is done by looking for patterns in the way the information is grouped. One can also use this tool when having different ideas in mind to do something. Next, place the notecards under the categories as appropriate. Does That Chart or Graph Work for your Presentation? In the last post, I discussed the inputs, tools & techniques, and outputs of the process 8.2 Perform Quality Assurance. By the 1970s, affinity diagrams were part of what's known as the Seven Management and Planning Tools, an approach to process improvement used in Total Quality Control in Japan. The Affinity Diagram does not show a causal relationship between the factors. The affinity diagram is a business tool used to organize ideas and data. Affinity Diagrams are also known as KJ Diagram or Kawakita Diagram as it was invented by Jiro Kawakita. It is one of the Seven Management and Planning Tools. As a result of being one of the Seven Management and Planning Tools, affinity diagrams are important to know about for the PMP exam. Learn all about affinity diagrams and how they can be a useful tool. Then, prioritize the information, and put the ideas in descending order. There are a variety of tools that can be used during brainstorming, such as mind-maps etc. Passed my PMP exam with 'Above Target' in 4 domains & 'Target' in 1. Everything you need to know about the PMP exam, 2 Organizational Influences and Project Life Cycle, How to Monitor and Control Project Work: PMP Processes, What You Should Know About the PMP Exam Cost, Organizational Process Assets vs. Enterprise Environmental Factors, What is PMP Certification? Affinity Diagram technique that allows large numbers of ideas classified into for review and analysis. 2. This method may uncover significant hidden relationships. Affinity diagrams help organize ideas during a brainstorming session. In this quick guide, we’ll describe what is an affinity diagram, its many uses, and how to create one. The following sequence of steps can be followed in order to create an Affinity Diagram. While adding information to the diagram, it’s important to consider the various categories that the information fits in to keep everything organized. They help prioritize actions and improve group decision-making when resources are limited. Affinity Diagram Process. The affinity diagram process lets a group move beyond its habitual thinking and preconceived categories. What does AFFINITY DIAGRAM mean? An affinity diagram organizes ideas, problems, and solutions into related groups after a brainstorm. Tell us about your experience and how you’re studying affinity diagram PMP topics in the comments below. So one may wonder when and where an affinity diagram is best used, and what advantages it can provide over other project planning tools. Specific applications of the affinity diagram are: Going Through Large Volumes of Data When there is a large amount of data to go through, in the form of an unsorted or unorganized list, for example, it helps to use an affinity diagram in order to lend a degree of structure and organization to the data. This diagram is designed to prepare the data for further analysis of the cause-effect relationships. Then, identify the purpose for brainstorming. 1. Stimulate Idea Generation and New Patterns of Thinking An Affinity Diagram can be used to stimulate idea generation, because the groups that are formed as a result of an affinity diagram help provide clarity in thought processes and stimulate new patterns of thinking. an Affinity Diagram for some of the other topics listed after the exercise. The PMBOK Guide, Fourth Edition lists Affinity Diagrams as a Group Creativity Technique for Collect Requirements process, and as an Additional Quality Planning Tool for Plan Quality process. The method is reported to have been developed by Jiro Kawakita and so is sometimes referred to as the K-J method. Affinity Diagram Pmp affinity diagram PMP Exam Set B – Q8 A technique which enhances brainstorming with a voting process used to rank the most useful ideas so that they can be taken up for further brainstorming is: Get your team to generate a pool of ideas via brainstorming, Writing a Test Plan: Test Strategy, Schedule, and Deliverables, Writing a Test Plan: Define Test Criteria, Writing a Test Plan: Plan Test Resources, Writing a Test Plan: Product Analysis and Test Objectives, Innovate to Increase Personal Effectiveness, Project Management Certification & Careers, Project Management Software Reviews, Tips, & Tutorials. Sign up for Early Access to Magoosh PMP Prep! Use these diagrams to help you organize information to solve problems throughout the course of your project. last edited by: Teresa Lawrence, PhD, PMP, CSM on Apr 5, AM, login /register The affinity diagram is a convergent thinking tool used to organize or. DETAILED EXERCISE: Now let's go through the steps of the Affinity process to create a diagram using the following problem statement and the sample ideas provided in Viewgraphs 6, 7, 8, and 9. An affinity diagram, or affinity map, is a brainstorming technique where all ideas are listed out, then similar ideas are grouped together.After all the groups have been formed, each group is then titled and given subsets to further organize your thoughts. All Rights Reserved. A data representation technique that can be used to allow large numbers of ideas to be classified into groups for review and analysis. 5. Affinity Diagram Pmp. Affinity diagrams are also known as the Kawakita Jiro or KJ method. This technique accesses the great knowledge and understanding residing untapped in our intuition. Although you shouldn’t use an affinity diagram when working with small amounts of data, there are various times when this diagram is more beneficial to use. Affinity diagrams Tool/Technique. 5 Steps to Creating an Affinity Diagram . They’ve given you lots of input, and now you have a long list of ideas and data to work with. The Affinity Diagram shows the structure of large, complex factors that have an influence on a problem, and then divides them up into a smaller and simpler structure. There are several different Control Quality tools and techniques you should know for the PMP Certification Exam. http://www.theaudiopedia.com What is AFFINITY DIAGRAM? An affinity diagram is a diagram constructed out of a large set of ideas or opinions by grouping together similar or related ideas into logical groups. What is the difference between idea/mind mapping and affinity diagram? The Affinity Diagram shows the structure of large, complex factors that have an influence on a problem, and then divides them up into a smaller and simpler structure. Things You Should Know About Certifying, Change Control, Change Requests, and the CCB: PMP Concepts, The Affinity Diagram: PMP Planning Tools that You Should Know, Cost of Quality: PMP Topics to Learn for the Exam. Example 1: Several members of a small company have just returned from a workshop on the methods of Six Sigma. An affinity diagram is an excellent creativity and productivity tool – so long as you know how to use one effectively. It is a project management technique that is very effective during brainstorming sessions in order to organize ideas. © 2020 Magoosh PMP Blog. you want to use this tool to depict the events that cause a negative effect on quality. First, gather together a team of people with different areas of expertise for a brainstorming session. How can we improve the network reliability. Also, it’s helpful when you need help generating more ideas or clarifying your thought process and ideas. you are looking for a tool that can demonstrate the relationship between events and their resulting effects. Affinity diagrams are tools for analyzing large amounts of data and discovering relationships which allow a design direction to be established based on the associations. Data representation techniques included in this question are:-Flowcharts show a series of steps that lead to a defect.-Affinity diagrams can organize potential causes of defects into groups showing areas that should be focused on the most. There is no significant benefit which can be gained by creating the affinity diagram as the data is neither large enough to become cumbersome nor too disorganized to confuse thought. Display ideas such that they are clearly visible to everyone. While adding information to the diagram, it’s important to consider the various categories that the information fits in to keep everything organized. How have you used affinity diagrams in your position as a project manager? Cause-and-effect diagrams A cause-and-effect diagram, which illustrates how one or more factors can lead to a problem or defect, can be very useful […] The Affinity Diagram does not show a causal relationship between the factors. Teams use affinity diagrams as a way to see data come to life, and physically moving the data around helps immerse the team in it even more. People have been grouping data into groups based on natural relationships for thousands of years; however, the term affinity diagram was devised by Jiro Kawakita in the 1960s and is sometimes referred to as the KJ Method. Affinity diagrams were invented by Jiro Kawakita in the 1960s, who called this diagram the K-J Method. Here are some things you should know for affinity diagram PMP questions on the exam. Generate major categories for the information. Project management guide on Checkykey.com. Context Diagram. Affinity diagrams tend to have 40 to 60 items; however, it is not unusual to see 100 to 200 items. The affinity diagram can be a useful tool whether you are brainstorming ideas, sorting through research data, improving a process or solving a problem. Quality managers, project managers, marketing professionals, and anyone who uses brainstorming to generate ideas can use an affinity diagram to distill a large number of ideas to a refined set of related categories. You’ve had great participation from all attendees. The Seven Management and Planning Tools are Process Decision Program Charts (PDPC), interrelationship digraphs, tree diagrams, prioritization matrices, activity network diagrams, matrix diagrams, and affinity diagrams. When the data sets available are small in number (less than 15) the affinity diagram can be skipped. Some of the questions that you could answer with the help of an affinity diagram includes: While completing an affinity diagram, you would typically use the following 5 steps: An Affinity Diagram is a tool that helps you group or organize large amounts of information based on theme or relationship. Affinity diagrams are often used after a brainstorming session, making sense of verbal data, or surveys. They can be used to organize potential causes of defects into groups showing areas that should be focused on the most. [caption id="attachment_132590” align="aligncenter” width="765”] Affinity Diagram - a useful tool for PMP[/caption]. June 13, 2018 provblogadmin. Because of this, the diagram also facilitates the creation of a fishbone diagram to analyze the cause and effect of the different variables. Context Diagram is a technique used for collecting requirements.It is listed as one of the tools and techniques for the Collect Requirements process in Project Scope Management.. PMBOK defines Context Diagram as below “A visual depiction of the product scope showing a business system (process, equipment, computer system, etc. Copyright © 2020 Bright Hub PM. A few affinity diagram templates are included in the post as well. Affinity diagrams help organize ideas during a brainstorming session. In an affinity diagram, ideas are logically organized based. An affinity diagram as described above is best suited to specific areas and should be avoided under certain conditions. Creating an affinity diagram under such circumstances may just be an exercise in futility. Brainstorming vs Nominal Group Technique Brainstorming and nominal group technique are both idea-generating approaches used in project management – for developing size estimates, identifying risks, gathering requirements, etc. The interrelationship digraphs are part of the seven project management tools under the Perform Quality Assurance.It is a quality management tool that encourages creative problem solving in complex scenarios that are intertwined with logical relationships. Affinity Diagrams Pmp which of the following is the best choice for accomplishing your objective? An Affinity Diagram is an analytical tool used to organize many ideas into subgroups with common themes or common relationships. Affinity Diagrams are used to visually organize ideas into logical groups for review and analysis. Imagine you’ve just led a fantastic brainstorming session with your team. An affinity diagram is a method used to organize many ideas into groups with common themes or relationships. PMC Lounge videos was one of my preparation materials. PMP Exam Prep - Page 240 PMP Question No 2212 - Quality As the project manager, you are preparing your quality management plan. The following diagrams include two examples of ways to control the quality of your project. Also known as KJ Diagrams, affinity diagrams were first created by Jiro Kawakita in the 1960s. Have these people write ideas on notecards. The affinity diagram concept can be effectively utilized by teams in manual project planning while working upon an area with incomplete knowledge. This affinity diagram pmp tutorial will help you sort through large amounts of data. PMBOK, Tools and Techniques. The most complete project management glossary for professional project managers. The affinity diagram is a convergent thinking tool used to organize or "cluster" ideas and data. The Importance of Choosing the Right Chart in Project Management, What to Look for in Your Next Project Manager: Qualities and Responsibilities. 4. Affinity diagram Solution: C As the project manager would like to get “as many ideas as possible without judgement”, the most appropriate Group Creativity Technique is “Brainstorming” (Nominal Group Technique is not the best answer as the technique involves … The structure of the completed affinity diagram will look something like the diagram above. First off, this type of diagram is useful when you have large amounts of data that isn’t sorted or organized yet. Affinity diagram templates are broadly used in brainstorming procedures to reach at a productive and favorable idea or decision based on multiple similar ideas. PMP Solution 26. Methodologies Agile Methods & Ideologies Six Sigma. An affinity diagram is a tool used in project management to organize a large amount of ideas and data which are often results after brainstorming. It works if you ask your team to do some brainstorming or simply while working on unknown or unexplored areas. On the trip back from the … This affinity diagram pmp tutorial will help you sort through large amounts of data. The main set of tools are the 7 Quality Management Tools: Affinity Diagrams, Process Decision Program Charts or PDPC, Interrelationship Digraphs, Tree Diagrams, Prioritization Matrices, Activity Network Diagrams, and Matrix Diagrams. It simply shows the cause and effect of relationships thus helping analyze the link between different aspects of a complicated situation. Affinity Diagram. Create header cards or title cards for the groups. Within the PMBOK® Guide, ... Affinity Diagram | PMP® Planning Tools that you should know. Each post within this series will present a comparison of common concepts that appear on the PMP and CAPM exams. 3. All Rights Reserved. Finally, analyze the results and present them to the client. Affinity diagrams are also used to highlight creativity and perception of a group of individuals or team. It is one of the Seven Management and Planning Tools.People have been grouping data into groups based on natural relationships for thousands of years; however, the term affinity diagram was devised by Jiro Kawakita in the 1960s and is sometimes referred to as the KJ Method.

affinity diagram pmp

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